Here's what to keep in mind six months before moving to an office. Review the current lease agreement. Decide the level of coverage for the move. Get at least three moving quotes.
When moving offices, costs can add up quickly. Budgets can easily be exceeded simply because of delays, oversights, and problems that arise unexpectedly. The project manager will likely be responsible for managing this budget, which could include costs such as interior design and new stationery, but generally excludes legal and property fees. Depending on the current state of your new workspace, it may require a substantial overhaul or just an update.
Either way, you'll need to find an office equipment company that provides the interior solutions you need; ideally, a company that offers a turnkey solution and that, at the same time, offers deadlines, a high level of finish, and within your budget. What are you going to do with your current office furniture? It is possible to refabricate your office furniture to look like new, to meet new work requirements, or to meet modern design standards set by architects. This process can be very beneficial, since it is less wasteful and considerably cheaper than buying new chairs: remanufacturing office chairs can cost up to 80% less than buying new chairs. It's also an extremely good way to score points to accumulate BREAAM or SKA qualification points.
If you move within the area covered by your current telephone exchange, you can keep your current telephone number. If you have an 0800 or 0845 number, you can take them with you wherever you move in the UK. If you need to change your number, your old number may be redirected to the new one at an additional cost. However, getting rid of these items can be expensive.
If you have unwanted furniture, IT or electrical equipment, there are simple ways to dispose of these items in a responsible and sustainable way, which will save you disposal costs and prevent waste. If you choose to use a sustainable authorization provider, they can donate office furniture, computer and electrical equipment, or even resell items you no longer need. If items cannot be reused effectively, safe recycling will continue to ensure that costs are reduced. We have a dedicated team of 120 people, all of them fully trained and with the highest levels of safety.
Try to separate moving the office from your usual tasks by creating an email address only for questions and correspondence related to the move. A well-organized office moving plan is critical to any transformation strategy, whether you're moving to a new phone system or moving to another office. I just finished moving an office and will be moving to another next month, but I loved your article because I could see if I did everything I needed to do. In fact, the more details you put into the communication, the easier it will be to understand all the steps of moving your office.
If you follow these office relocation tips, from planning the process, communicating with customers, suppliers and employees to backing up your data, you'll be able to make a smooth transition to your new place of work. We've put together a checklist that covers everything from renewing the lease and choosing one of the best office moving companies to planning the upgrade of access cards and the installation of new telephone systems. From packing to planning a route, this office moving checklist is a tool that will help you organize everything for a smooth transition. Whether you're looking to introduce more workstations, more open collaboration spaces, or provide more accessibility to meeting rooms, choosing a new office space that fits your team's long-term needs is a key consideration for modern companies looking for the perfect office to grow.
Some moving companies offer transition plans, which means they'll work with you to map your current office and your new office, and help you place equipment and furniture strategically. There are many reasons to change the office location, but identifying the reasons for the relocation early on in the process can help you create a more strategic and carefully considered office moving process. Moving a business office and moving to a more modern environment can improve connectivity, motivate teams, and develop employee engagement. If your office is in a building with other companies, be sure to coordinate your move with your building management.
Other arrangements, such as planning your new office and ordering new keys, should be made before the chaos of moving week to make the move more efficient (especially if any last-minute surprises arise). Panic sets in when you realize that you have to figure out how to prepare for an office move and organize everything in that shiny new office. .